Invoice · Electrical
Free electrical invoice template
Free electrical invoice template for electricians: license number, labor, materials, permit and inspection fees, tax and balance due. PDF, Word, Excel.
- Formats
- PDF · Word · Excel
- Paper
- Letter
- Currency
- USD
Quick answer
An electrical invoice shows an invoice number and date, your business name, contact and electrical license number, the customer and job address, and the estimate it bills. List labor as a job price or hours and rate, materials such as breakers, wire and fixtures with quantities, and any permit fee you paid. Then add sales tax where it applies, the total, deposit received, balance due, due date and how to pay.
What to include
- Invoice number and issue date
- Business name, contact details and electrical license number
- Customer name and job address
- Estimate number and the date the work was done
- Labor: job price, or hours and rate
- Materials with quantity and price: panel, breakers, wire, devices, fixtures
- Permit fee, if you pulled one
- Sales tax line, where it applies
- Deposit received and balance due
- Due date and how to pay
Example, line by line
| Item | Qty | Unit price | Amount |
|---|---|---|---|
| 200 A main panel (each) | 1 | $1,150.00 | $1,150.00 |
| 200 A meter base (each) | 1 | $420.00 | $420.00 |
| Whole-home surge protector (each) | 1 | $280.00 | $280.00 |
| Level 2 EV charger, 48 A (each) | 1 | $650.00 | $650.00 |
| 6/3 NM-B cable (ft) | 40 | $7.50 | $300.00 |
| Labor (hr) | 14 | $125.00 | $1,750.00 |
| Permit and utility disconnect (each) | 1 | $350.00 | $350.00 |
| GFCI outlet in garage, agreed on site (each) | 1 | $95.00 | $95.00 |
| Total | $4,995.00 | ||
How to use it
- 1Download it, or fill it in online.
- 2Add your own prices and your customer's details.
- 3Send it, get it signed and collect the deposit.
Electrical invoices, part by part
Much of an electrician's work ends up behind walls and inside a panel. The invoice is where the customer sees what they paid for, so it should name the parts, show the labor and match the estimate they signed.
Start with the invoice number and date, then your business name, contact details and electrical license number. The FTC tells homeowners to look for the contractor's license number on their paperwork, so put it in the header where it is easy to see. Add the customer's name and job address, the estimate number and the date of the work.
Show labor the way you quoted it: a fixed price for the job, or hours times your rate. Then list materials with quantity and price, named in plain words: "200A main breaker panel", "20A AFCI breaker x4", "12/2 cable, 100 ft", "LED recessed light x6". If the customer supplied a fixture or charger, list it as customer-supplied with no price, so it is clear you billed only for installing it.
If you pulled a permit, list the fee you paid on its own line. Changes found on site, such as an undersized circuit you had to replace, go on separate lines with a short note about when the customer approved them.
Finish with sales tax where it applies, the total, any deposit received, the balance due, the due date and how to pay. Keep a numbered copy of each invoice for your own records.
Set it up once, then reuse it
- Download the PDF, Word or Excel file and save a master with your business details and license number.
- Add the invoice number, date, customer, job address and estimate number.
- Enter labor, then each material with quantity and price, marking customer-supplied items.
- Add any permit fee, approved changes, tax, the deposit and the balance.
- Set the due date and payment details, save as PDF and send it when you finish.
Common jobs this template fits
Electricians use this invoice for panel upgrades, EV charger installs, rewires, lighting installs and outlet and switch work. It covers a one-hour service call and a multi-day rewire billed in stages.
Price the job first with the electrical estimate template, and confirm payments with the receipt template. The electrical industry page shows how Quoza handles electrical estimates.
Download it free
Download the electrical invoice template as a PDF, Word file or Excel sheet, free, no email needed.
For the next job, start with the electrical estimate maker: fill it in online, see what your customer gets and send it for them to sign before you order the panel.
Keep the line names the same as on your estimate, so the customer can check the invoice against it line by line.
Send it, get it signed, collect the deposit
Questions
What should an electrical invoice include?
An invoice number and date, your business details and license number, the customer and job address, the estimate it bills, the work date, labor, materials with quantities, any permit fee, sales tax where it applies, the total, deposit received, balance due, due date and how to pay.
Should I list materials separately on an electrical invoice?
Yes, if you quoted them that way. Name items so the customer recognizes them, such as "200A main breaker panel" or "Level 2 EV charger, customer-supplied", with quantity and price. Mark anything the customer supplied so it is clear you are only billing labor for it.
How do I number my electrical invoices?
Use one running sequence, such as E-1001, E-1002, and never reuse a number. Write the estimate number on the invoice too, so the paperwork for a panel upgrade or rewire links together.
How do I show a deposit already paid?
List the full total, then "Less deposit received" with the date and amount, and the balance due underneath. A deposit can make sense when you order a panel or charger before the job.
Can I send an electrical invoice from my phone?
Yes. Download the Word or PDF file, fill it in on your phone when the job is done, save it as a PDF and text or email it to the customer.
Is this electrical invoice template free?
Yes. The PDF, Word and Excel files are free to download and you don't need to give an email address. Add your business details once, save your own copy and reuse it for every job.