Quote · Cleaning
Free cleaning quote template
Free cleaning quote template for end of tenancy, deep and office cleans: rooms, extras, options, VAT and acceptance. PDF or Word, or fill it in online.
- Formats
- PDF · Word · Fill online
- Paper
- A4
- Currency
- GBP
Free to download, no email needed. Fill it in online and sign up only when you send it to a customer.
Quick answer
A cleaning quote gives a fixed price for a defined clean. It shows your business details and VAT number if registered, the client and property address, a quote number and date, the type of clean, the rooms or areas covered, what's included and what isn't, extras such as an oven clean priced separately, any options, whether VAT is included, how long the price is valid, any deposit and cancellation terms, and a space to accept.
What to include
- Business name, address and contact details; VAT number if VAT-registered
- Client's name, property address, date and quote number
- Type of clean: regular, deep, end of tenancy, after-builders, office
- Rooms or areas covered, and the property size
- What's included and what isn't
- Extras priced separately: oven, fridge, inside windows, carpets
- Options, such as a standard or deep clean, one recommended
- VAT: prices shown inc. or exc. VAT
- Deposit, quote valid until, and cancellation terms
- Acceptance: client's signature and date
Example, line by line
| Item | Qty | Unit price | Amount |
|---|---|---|---|
| End of tenancy clean, 2-bed flat (visit) | 1 | £210.00 | £210.00 |
| Oven deep clean (each) | 1 | £60.00 | £60.00 |
| Inside windows (each) | 8 | £4.00 | £32.00 |
| Carpet clean (room) | 3 | £35.00 | £105.00 |
| Fridge and freezer clean (each) | 1 | £25.00 | £25.00 |
| Total | £432.00 | ||
How to use it
- 1Download it, or fill it in online.
- 2Add your own prices and your customer's details.
- 3Send it, get it signed and collect the deposit.
Cleaning quotes, part by part
"A clean" means something different to every client. A cleaning quote pins it down: which rooms, how thorough, and what's extra. That keeps your price clear when the client mentions the conservatory you didn't see, and it gives them what Citizens Advice tells customers to look for in a written quote: a fixed total, a breakdown, how long the price is valid, whether VAT is included and when the price could change.
Start with your business name, address and contact details, plus your VAT number if you're registered. Then the client's name, the property address, the date and a quote number.
Name the type of clean: regular, deep, end of tenancy, after-builders or office. Then the rooms or areas and the property size, such as "3 bed semi, 2 bathrooms, kitchen-diner" or "office floor, 15 desks, kitchen and 2 toilets". Write what's included and, just as important, what isn't: inside cupboards, walls, outside windows.
Price extras separately: oven clean, inside the fridge, inside windows, carpet cleaning. The client can pick what they want, and your base price stays easy to compare.
For bigger jobs, set out options, for example a standard clean, a deep clean, and a deep clean with oven and carpets, each priced in full, with the one you'd recommend marked. Then VAT (inc. or exc.), the total, any deposit, a valid-until date, your cancellation and access terms (keys, parking, who lets you in), and an acceptance box.
Set it up once, then reuse it
- Download the Word or PDF file and save a master with your business details.
- Visit the property, or ask for photos, and note each room or area.
- Fill in the client, address, date, quote number and valid-until date.
- Enter the base clean and each extra, and build options if the client is undecided.
- Add VAT, deposit and terms, then send it and ask the client to sign.
Common jobs this template fits
Cleaners and cleaning companies use this quote for end of tenancy cleans, deep cleans, after-builders cleans, office cleans and oven cleans as an add-on. It suits domestic clients, landlords and letting agents, and small commercial contracts priced area by area.
When the clean's done, bill it with the cleaning invoice template. The cleaning industry page shows how Quoza handles cleaning quotes.
Download or fill it in online
Download the cleaning quote template as a Word file or PDF, on A4, free and without entering an email address.
Or use the cleaning quote maker: fill it in on your phone during the viewing, see exactly what your client will get, then tap Send to customer. You sign up at that point without retyping anything, and your client accepts the quote online.
Send it, get it signed, collect the deposit
Questions
What should a cleaning quote include?
Your business details and VAT number if registered, the client and property address, a quote number and date, the type of clean, rooms or areas, what's included and what isn't, extras priced separately, options if relevant, VAT, the total, any deposit, how long it's valid, cancellation terms and an acceptance box.
What is the difference between a quote and an estimate in the UK?
Citizens Advice describes a quote as a fixed price and an estimate as a rough guess that could end up higher. Once you've seen the property or photos and agreed the rooms and extras, you can usually give a quote. If you can't, say what could change the price.
Should a cleaning quote include VAT?
If you're VAT-registered, show VAT and say clearly whether prices include or exclude it. Citizens Advice tells customers to check this. If you're not registered, leave the VAT lines blank and add a short note saying so.
How long is a cleaning quote valid for?
As long as you say. Put a clear "valid until" date on every quote; for end of tenancy cleans, add the date of the clean too. The Quoza quote maker puts a valid-until date on every quote for you.
Can my client accept the quote online?
With the downloaded file, they sign a printed copy or send back a signed scan. If you make the quote in the Quoza cleaning quote maker, the client gets a link, reads it on their phone and accepts it online.
Can I download the template in Word?
Yes. The cleaning quote template comes as an editable Word file and a PDF, on A4 with prices in pounds. Both are free and you don't need to enter an email address.