Quote · Flooring
Free flooring quote template
Free flooring quote template for LVT, engineered oak, tiles and carpet: area, prep, levelling, fitting, VAT and acceptance. PDF or Word, on A4.
- Formats
- PDF · Word · Fill online
- Paper
- A4
- Currency
- GBP
Free to download, no email needed. Fill it in online and sign up only when you send it to a customer.
Quick answer
A flooring quote gives a fixed price for a defined job. It shows your business details and VAT number if you're registered, the customer and job address, a quote number and date, each room with its area in square metres, uplift of the old floor, subfloor prep and levelling, the flooring and underlay, fitting, thresholds and trims, any options, whether prices include VAT, how long the price is valid, and a space to accept.
What to include
- Business name, address and contact details; VAT number if VAT-registered
- Customer's name, job address, date and quote number
- Each room with area in square metres, plus waste
- Uplift and disposal of the old floor
- Subfloor prep and levelling, with a rate if extra is needed
- Flooring and underlay, by product
- Fitting, thresholds, trims and skirting
- Options, such as LVT or engineered oak, one recommended
- VAT: prices shown inc. or exc. VAT; quote valid until
- Acceptance: customer's signature and date
Example, line by line
| Item | Qty | Unit price | Amount |
|---|---|---|---|
| Uplift and dispose of old flooring (m²) | 36 | £8.00 | £288.00 |
| Latex levelling, if needed (m²) | 36 | £15.00 | £540.00 |
| LVT, incl. 10% waste (m²) | 40 | £38.00 | £1,520.00 |
| Underlay (m²) | 40 | £6.00 | £240.00 |
| Fitting (m²) | 36 | £22.00 | £792.00 |
| Thresholds and trims (each) | 4 | £25.00 | £100.00 |
| Total | £3,480.00 | ||
How to use it
- 1Download it, or fill it in online.
- 2Add your own prices and your customer's details.
- 3Send it, get it signed and collect the deposit.
Flooring quotes, part by part
Most flooring customers have chosen a look before they ring you. What they haven't thought about is what's underneath: uplift, levelling, underlay, door bars. A clear quote shows all of it, so your price makes sense next to a cheaper one that left the prep out. Citizens Advice tells customers a written quote should give a fixed total, break down the work and materials, say how long the price is valid and whether VAT is included, and explain when the price could go up.
Start with your business name, address and contact details, and your VAT number if you're registered. Then the customer's name, the job address, the date and a quote number.
List each room with its area in square metres: "Kitchen-diner 28 sq m, hall 6 sq m, downstairs WC 2 sq m." Say how you handle waste, so the flooring quantity doesn't look padded.
Then price the work in order: uplift and disposal of the old floor, subfloor prep such as latex levelling or ply overlay, the flooring and underlay by product, fitting, then thresholds, trims and skirting. For anything you can't judge until the old floor's up, give a rate per square metre and say so on the quote.
Flooring suits options: LVT against engineered oak, or a mid-range against a premium carpet, each priced in full, with your recommendation marked.
Then VAT (inc. or exc.), the total, any deposit, a valid-until date, and what's not included, such as moving furniture or taking doors off and trimming them. Finish with an acceptance box.
If the flooring needs time to acclimatise, say so on the quote too.
Set it up once, then reuse it
- Download the Word or PDF file and save a master with your business details and VAT number if you have one.
- After measuring, fill in the customer, job address, date, quote number and valid-until date.
- List each room with its area, then uplift, prep, flooring, underlay, fitting and trims.
- Add a rate for extra levelling and build flooring options.
- Add VAT, deposit and terms, then send it and ask the customer to accept.
Flooring jobs this template fits
Floor fitters use this quote for LVT fitting, engineered oak, floor tiling, carpet fitting and floor levelling. It works for a single bathroom and a whole ground floor priced room by room.
The flooring industry page shows how Quoza handles flooring quotes. Bill the job with the general invoice template.
Download it free
Download the flooring quote template as a Word file or PDF, on A4 with prices in pounds, free and without entering an email address.
Keep the room names the same on the quote and the invoice, so the customer can tick one off against the other.
Send it, get it signed, collect the deposit
Questions
What should a flooring quote include?
Your business details and VAT number if registered, the customer and job address, a quote number and date, each room with its area, uplift of the old floor, subfloor prep and levelling, flooring and underlay, fitting, thresholds and trims, options, VAT, the total, any deposit, how long it's valid and an acceptance box.
What is the difference between a quote and an estimate?
Citizens Advice describes a quote as a fixed price and an estimate as a rough guess that could end up higher. Quote firmly for what you've measured, and give a rate for levelling or repairs you can't judge until the old floor is up.
Should a flooring quote include VAT?
If you're VAT-registered, show VAT and say clearly whether prices include or exclude it. Citizens Advice tells customers to check this. If you're not registered, leave the VAT lines blank and say so.
Should I show waste on the quote?
Yes. Write the measured area and the extra you order for cuts and waste, or say the flooring line includes it. The customer then understands why the quantity is more than the room size.
Can I download the template in Word?
Yes. The flooring quote template comes as an editable Word file and a PDF, on A4 with prices in pounds. Both are free, with no email required.